SFOC Executive Assistant

Organization description 

Solutions for Our Climate (SFOC) is an independent policy research and advocacy group that aims to make emissions trajectories across Asia compatible with the Paris Agreement 1.5°C warming target. SFOC is led by legal, economic, financial, and environmental experts with experience in energy and climate policy.  

Since its founding in 2016, SFOC has led strategic campaigns on coal power phase-out, renewables, and climate finance. More recently, we have expanded our work beyond the power sector, establishing oil and gas, legal, steel, and land-use programs, with plans to cover maritime transportation and methane emissions. SFOC’s effectiveness comes from its extensive digital and media communication, legal strategy, political network, and leadership among grassroots campaigns. SFOC has grown from an organization of zero staffers to more than fifty staffers within five years.

Job description  

Reporting directly to the CEO, the Executive Assistant to the CEO provides executive, administrative, and development support to the CEO and Board of Directors. The Executive Assistant will serve as an important point of contact for internal and external constituencies on matters pertaining to the CEO. The Executive Assistant will be responsible for the following:

Executive Support

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing the CEO’s expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
• Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
• Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners
• Coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.

Qualifications 

• Fluency in English is a must
• Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• At least three years of experience providing support for upper-level management in a similar organization or corporation
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Proficiency in Windows, including MS Word, Exceland PowerPoint
• Ability to work independently and with professional discretion
• Excellent writing, editing, grammatical, organizational, and research skills
• Ability to work with a broad range of people including donors, Board members, colleagues of the CEO and staff, and others
• Excellent management, time-management, and problem-solving skills